FERPA and Information Security
E.D.P. School carefully protects all personal information in its possession regarding students and their families. The school employs office procedures and password-protected computer systems to ensure the security of paper and electronic records. The school does not disclose its security procedures to students or the general public to protect the effectiveness of those procedures. Access to social security numbers and other personally identifiable information(PII) is strictly limited to those School Officials (see definition below) with a need-to-know, as determined by the President.
The Family Educational Rights and Privacy Act of 1974 (FERPA)
FERPA provides current and former students with the right to inspect and review educational records, the right to seek to amend those records, the right to limit disclosure of information from the records and the right to file a complaint with the U.S. Department of Education. Applicants or students may also waive their rights to inspect confidential letters or statements of recommendation.
In accordance with FERPA, the student’s consent is not required when a School Official has a legitimate educational interest in the student’s educational record; that is, if the official needs to review this information in order to fulfill his/her professional responsibility. However, this does not constitute authorization to share that information with a third party without the student’s written consent.
A “School Official” is a person employed by the school in an administrative, supervisory, academic, research, or support staff position; a person or company with whom the school has contracted (such as an attorney, auditor or accrediting agency); a person serving on the Board of Directors; or a student serving in an official position/capacity, or assisting a School Official in performing his/ her tasks.
Financial Aid Information
Certain information necessary for the processing of federal financial aid programs may be disclosed to parents of dependent students. In order for a person to be considered a “parent” for this purpose, the individual must be listed as such on the student’s FAFSA application.
School Officials may not disclose personally identifiable information about a student nor permit inspection of student records without the student’s written permission, unless such action is covered by certain exceptions permitted by FERPA. Under the provisions of the Act, a school may disclose information about a student if it has designated that the information is “Directory Information”. E.D.P. has designated the following as Directory Information:
- Student’s name
- Mailing address
- E-mail address
- Telephone number
- Previous institution(s) attended
- Enrollment status
- Program of study
- Dates of attendance, graduation, or expected date of graduation
- Honors or awards received
- Extracurricular activities
Right to Review Educational Records
FERPA affords students certain rights with respect to their educational records. Students have the right to review their educational records within 45 days of the day the school receives a written request for access. Students requesting a review should submit a written request to the School Director that identifies the record(s) they wish to inspect. The School Director will notify the student of the time and place where the records may be inspected.
Right to Request an Amendment
Students have the right to request an amendment to educational records that are believed to be inaccurate. Students requesting a change must write to the School Official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate. If the School Official decides not to amend the record as requested by the student, EDP will notify the student of the decision and advise the student of his or her right to a hearing with the School Director regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
Right to Consent Disclosures
Students have the right to consent to disclosures of personally identifiable information contained in the student’s educational records, except to the extent that FERPA authorizes disclosure without consent.
Right to File a Complaint
Students have the right to file a complaint with the U.S. Department of Education concerning alleged failures by E.D.P. to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605